DOCUMENTS TO BE SUBMITTED BY ALL VISA APPLICANTS:
a. The application form filled in online at www.e-konsulat.gov.pl in Polish or English language, printed out
and signed by the applicant
b. Original passport/travel document with copies of the first/last/observation/correction pages
– travel document should contain at least two blank pages;
– the validity of the travel document should extend at least 3 months after the intended date of
departure from Schengen area;
– travel document should have been issued within the previous 10 years;
– in addition, as informed by the Indian Authorities, the Schengen states’ consulates do not accept:
(1) handwritten or not machine readable Indian passports issued after 01/04/2010;
(2) Indian passports that contain a manual entry (observation) made after 01/04/2010 if the
biographical data (biodata) of the passport holder were changed.
c. One (1) photograph in accordance with the standards presented here.
– improper photographs will not be accepted.
d. Proof of possession of adequate and valid travel medical insurance
– the insurance should cover the entire period of intended stay and be valid for all Schengen States as
well as cover any expenses which might arise in connection with repatriation for medical reasons,
urgency medical attention, emergency hospital treatment or death during your stay (minimum
coverage EUR 30 000);
– applications for multiple entry visa – the insurance should cover the period of the first intended stay;
in addition, the applicant should sign the statement, set out in the application form, declaring that
they are aware of the need to be in possession of travel medical insurance for subsequent stays;
– applications for employment visas – the insurance should cover first three (3) months of the intended
stay (starting from the date of travel).
e. Supporting documents:
1. Proof of means of transport:
Flight reservation of return or round ticket. If applicant is travelling to several Schengen States, domestic
flight reservation, train itinerary or proof of car rental.
The Consular Division of the Embassy of the Republic of Poland accepts ticket reservations – there is no
need to purchase the ticket before the visa is issued.
2. Proof of lodging:
Hotel reservations/rental of holiday home/campus residence reservation. If applicant stays with family
member or friend, proof of private accommodation (official invitation) from the host. If applicant is
travelling to several Schengen States, proof of lodging in each of them.
3. Proof of financial means (the minimum amount can be checked here):
Original private bank account statement showing the turnover during the last three months, duly
stamped and signed by the bank;
Indian income tax return acknowledgment for the last two assessment years;
If the applicant is employed:
– payslips for the last three months;
– employment contract;
– employer’s statement on approval for holidays;
If the applicant is a company owner or self-employed:
– certificate of registration of the company;
If the applicant is sponsored:
– official invitation (Zaproszenie) registered in Urząd Wojewódzki by the sponsor in Poland;
If the applicant is retired:
– pension statements for the last three months;
Or regular income generated by ownership of property or business.
Applicants holding the official invitation (Zaproszenie) registered in Urząd Wojewódzki by the sponsor in
Poland or holding a valid work permit in Poland do not need to prove the possession of financial means.
4. If the applicant is a minor:
If the minor travels with one parent only, written consent of the other parent or guardian, except in
cases of a parent having the care or custody alone;
If the minor travels alone (without parents), written consent of both parents or guardians having the
care and custody of the applicant;
Copies of the passport of the parents. If not applicable, birth certificate of the applicant and copies of
the ID cards of the parents.
5. Additional documents:
A. Business trips:
– Invitation from the inviting company or organisation;
– Cover letter from the applicant’s employer;
– Both letters must at least confirm:
a. The applicant’s identity
b. The purpose of the journey (meetings, conferences, training or business related events);
c. The period of intended stay;
The place of stay.
B. Journeys undertaken for the purpose of study, research, or other types of internship:
– Certificate of admission or registration at an educational establishment for the purpose of
attending academic or vocational courses, or cover letter from the inviting company;
– Student cards or certificates of the current enrolled institute.
C. Journeys undertaken for the purpose of tourism:
– Certificate of the travel agency confirming the booking of an organised trip or any other
appropriate document indicating the envisaged travel plans;
– Marriage certificate, if applicant is married and cannot provide evidence of marital status in the
passport; copy of the ration card, if applicable;
DOCUMENTS TO BE SUBMITTED BY ALL VISA APPLICANTS: